Location: Phoenix, AZ (In-person, hybrid 3+ days/week)

Reports to: Director of Programming & CEO

Type: Part-time (~20 hours/week) with the potential to grow into full-time

About PHX FWD

PHX FWD is a founder-led organization helping software companies win. We’re uniting and accelerating Phoenix’s software ecosystem through coaching, capital and community all with one mission: to make Phoenix a top software city by 2035.

We’re a small, fast-moving team with big ambitions. If you love marketing, events, and community, and you’re highly organized with a get-it-done attitude, this is an opportunity to play a key role in helping founders build great companies.

Role Overview

The Marketing & Administrative Coordinator supports the execution of PHX FWD’s marketing, events, and community operations. You’ll handle everything from content distribution and event coordination to website updates and podcast publishing. This role combines creativity with precision. It’s perfect for someone who thrives on details, enjoys making things happen, and wants to grow within a high-energy, purpose-driven team.

Key Responsibilities

Marketing & Content

• Execute content distribution across channels including LinkedIn, email newsletters, Slack, and more
• Support event promotion by building workshop and community event pages (Luma, Squarespace)
• Publish and distribute PHX Founders Podcast episodes by writing show notes, uploading episodes, and sharing across platforms
• Repurpose long-form video content into clips for social media
• Assist with simple design tasks and visual assets using Canva or Figma
• Help manage website updates and maintain brand consistency
• Capture content at our events to share on LinkedIn

Events & Community Coordination

• Coordinate logistics and provide in-person, day-of support for:
  • Bi-weekly workshops
  • Mastermind meetings
  • Monthly Pitch Practice sessions
  • Monthly Founder Fridays
  • Quarterly community events
  • Annual Founders Retreat
  • & other events as needed
• Send and manage calendar invites, RSVP lists, and event communications
• Support smooth on-site execution and attendee experience
• Be a connector and get to know our community members by name and company

Administrative Support

• Provide administrative and scheduling support to the CEO and Director of Programming
• Oversee invoicing, billing and collections with members and partners
• Anticipate team needs and maintain organized systems for events, communications, and content workflows
• Support coordination across partners, coaches, and community members

What We’re Looking For

Experience & Skills

• 2–3 years of marketing experience (content, social media, email, or community marketing)
• 1+ year of administrative support experience
• 1+ year of event coordination or on-site event experience
• Experience using AI tools for social media
• Strong writing and copy editing skills
• Comfortable chopping video clips and creating simple visual assets
• Familiar with making basic website updates (Squarespace preferred)
• Confident public speaker (able to host or introduce speakers at workshops)
• Highly organized and detail-oriented with strong follow-through
• Creative, proactive, and comfortable managing multiple moving parts
• Love working in person and thrive in social environments

Tools You’ll Use

• Slack
• LinkedIn
• G Suite
• Squarespace
• Asana
• Luma
• HubSpot
• Canva / Figma

Mindset

• Passionate about PHX FWD’s mission to make Phoenix a top software city
• Thrives in a small, entrepreneurial environment
• Anticipatory and dependable. The kind of person who thinks two steps ahead

Perks & Environment

• Work closely with top software founders and community leaders in Arizona
• Be part of a fast-growing movement shaping the future of Phoenix software
• In-person collaboration (3+ days/week) with hybrid flexibility
• Meaningful, mission-driven work with tangible community impact